You are here Home » Featured » Best Practices in Using Voice Transcription Software to Ensure Privacy and Security

Best Practices in Using Voice Transcription Software to Ensure Privacy and Security


Image by LoveFreund @ Unsplash 

If you want to invest in some voice transcription software, then you need to make sure that you are making the best decision for your company. If you don’t then you may find that you end up putting your company at risk and this is the last thing that you need.

How to Make Sure that your Voice Transcription Service is Secure

The first thing that you need to do is make sure that the voice transcription service that you are using is secure. You can do this by trying to talk to the company about what measures they take to protect your data. For example, are they able to encrypt your data? Do they make a special effort to ensure that you are completely satisfied with the delivery method of the files? Would they report to you if they had a breach in data? Little things like this really do make all the difference so you have to make sure that you look into them if you want to get the best result out of your transcription software or service.

The Importance of Encryption

As mentioned above, encryption really is so important if you want to ensure that your data is secure. If something did happen to your data, and it was encrypted, there’s a chance that the third party would not be able to access it anyway. If your data is not encrypted on the other hand, then this could be devastating to your company. Hackers now have more access to technology when compared to ever before, and this means that it is easier than ever for them to infiltrate even the most secure of systems. Should this happen, you need to make sure that you are doing everything you can to make sure that the accessed files cannot be used or translated. 

Human or AI Translation?

Of course, it’s vital that you look into the concept of human VS AI translation as well. If you are having an AI system translate your data for you, then this is going to be even more secure for your company. This is especially the case in the world of data protection. If you want to stay safe when using a translation service then AI translation is the way to go, especially if the service offer to delete the files from their servers after delivery. A human translator has access to your raw files and can listen in on various conversations or meetings you might have held. If this is something you feel uncomfortable with because you have security concerns then of course, AI translation would be the way to go. It’s also cheaper, which in the long run, can be better for your company.

Of course, there are so many ways that you can try and protect your company and if you follow the above tips then you will certainly be able to find a reliable voice transcription service without risking the overall integrity of your business.

You may also like