You are here Home » Featured » Scheduling Software: How to Create an Employee Scheduling App

Scheduling Software: How to Create an Employee Scheduling App


Business organizations have become flexible. There are no fixed working hours for employees. Instead, most of the companies follow a weekly or monthly roster to create a flexible schedule for employees.

Creating a schedule is not an easy job. In small companies, HR or manager is responsible for creating schedules. They simply use excel or word documents to create schedules.

However, as the number of employees increases, it becomes extremely difficult to create a schedule. The schedule should be created in such a way that people working on a common project must be present on the same day.

In order to avoid mistakes, complications and save time, most companies have started using employee scheduling apps. This app keeps track of all the schedules and keeps the employees as well as the managers informed.

How to Create a Scheduling App?

Scheduling software helps the employees to easily adapt to the changes in the schedules as well as avoid misunderstandings. It helps in shift management and maintains records of all the leaves. If you are finding it difficult to create flexible schedules for the employees in your company, you can follow this guide to learn how to create a scheduling app.

  • Step 1: Scheduler

In order to create a scheduling app, you need to create a scheduler first. It is one of the most important features of a scheduling app. Without this feature, you will not be able to create schedules effectively. You can use it to add new events to the calendar. It helps the manager to manage the employees as well as monitor their login hours. It is like a calendar that you can easily customize as per the projects, tasks as well as goals. It will help you to assign daily, weekly, or monthly shifts to the employees.

  • Step 2: Create Employee Profiles

After creating a scheduler, you need to create employee profiles. The profile of each and every employee should be created. It contains all the background information about the employees along with their skills, job title, availability, etc. Every employee can access their profiles as well as other employee’s profiles. However, there is access control to avoid misuse of information.

  • Step 3: Auto-Assign

With the help of this feature, managers can automatically assign shifts to employees. There is no need to manually add shifts. As per the project, job and availability, employees will be automatically assigned shifts.

  • Step 4: Shift Swap

This feature helps the employees to swap their shifts on their own. There is no need to bother the manager. It will automatically update the managers as well as the employees about the shift swap.

  • Step 5: Time-Off Alerts

It keeps a count of time-offs of each and every employee. The manager will be able to check the time-offs and receive time-off alerts as well. It will help to give a warning to the respective employee.

  • Step 6: Time Clock

This feature will help the employees to track their time. They can easily track time on an hourly basis to know when they are done with the shift hours.

This is how you can easily create a scheduling app for creating employee schedules. You add more features as per your requirements.

You may also like